You are currently viewing The Value of Keeping Records for Your Income Tax Return

The Value of Keeping Records for Your Income Tax Return

What is Income tax return ?

Income tax return  refers to the process of legally creating a new business entity, often refer to as a company or corporation, in accordance with the laws and regulations of a particular jurisdiction. This process typically involves several steps and legal requirements. Here are some key elements of itr filing. 

Business Structure Selection 

The first step in itr filing  is to decide on the appropriate legal structure for your business. Common options include sole proprietorship, partnership, limit liability company (LLC), private limit company, and public limit company, among others.

Choosing a Business Name 

Selecting a unique and appropriate name for your company is essential. The name must comply with the naming regulations of the jurisdiction and should not infringe on trademarks or be misleading.

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on the type of company.

Minimum Share Capital 

Some countries may have a minimum requirement for share capital for certain types of companies. For example, a private limit company may have a minimum authorize share capital requirement. This minimum can vary from country to country.

Authorise Share Capital 

The maximum capital for which the firm is permitted to issue shares is represent by the approve share capital. The company’s Memorandum of Association makes mention of it. Up to this quantity of shares may be issue by the company.

Issued Share Capital 

The amount of approve share capital that the business has actually distribute to shareholders is known as the issue share capital. You must select the number of shares you wish to issue at first, as well as their nominal value, during the registration process. The Articles of Association contain specifics about this.

Nominal Value of Shares 

Each share must have a nominal or face value, which is the minimum value at which a share can be issued. The nominal value of shares can be very small, such as $1 per share or even less.

Consider the Needs of the Company 

When determining share capital, consider the financial needs and future growth plans of the company. The share capital should be sufficient to meet the company’s operating and investment requirements.

Consult Legal and Financial Advisors 

To make sure that the share capital structure you have chosen complies with all applicable legal and regulatory requirements in your country, it is advisable to confer with legal and financial consultants during the registration process.

File Relevant Documents 

As part of the ITR Filing process, you will need to file documents with the appropriate government authority, which may include details of the share capital structure, the number of shares, their nominal value, and other relevant information.

Can a company be register with different classes of shares?

It is a common practice in many jurisdictions to register a company with multiple classes of shares, which allows for flexibility in organizing the ownership and management of the business. Classes of shares may have different rights and privileges attach to them, such as dividend preferences, voting rights, and liquidation preferences. Here are some important things to keep in mind when registering a company with multiple classes of shares.

Common and Preferred Shares 

The distinction between ordinary and prefer shares is made most frequently. Common shares may have a lower priority in the event of a liquidation, but they normally entitle holders to vote rights and a portion of the company’s profits. Conversely, prefer shares frequently have particular preferences—like a fix dividend rate or precedence in the transfer of assets following liquidation—but they frequently lack voting rights.

Voting and Non-Voting Shares 

Some companies issue shares with voting rights, allowing shareholders to participate in decision-making, while others issue non-voting shares, which provide economic benefits but no say in company affairs.

Convertible Shares 

These are shares that can be convert into another class of shares, usually common shares. This can be an attractive feature for investors as it provides potential for greater returns.

Redeemable Shares 

These are shares that provide the corporation flexibility in managing its share structure, as the company may repurchase them at a predefine price.

Preference Shares 

These shares may have specific preferences, such as a fixed dividend rate, priority in receiving dividends, or priority in receiving assets during liquidation.

Class A, Class B, etc. 

Some companies create multiple classes of common shares, denoting them as Class A, Class B, etc. Each class may have distinct rights or restrictions.

Cumulative and Non-Cumulative Dividends 

Cumulative dividend rights are applicable to preferred shares; in the event that the firm is unable to pay dividends in a given year, the unpaid dividends will accrue and will need to be paid at a later date.

Convertible Preferred Shares 

These are preferred shares that can be convert into a predetermine number of common shares.

Registered Office 

You need to designate an official address, known as the register office, where legal documents and official communications can be sent.

Memorandum of Association and Articles of Association 

These are legal documents that define the company’s objectives, structure, and internal governance rules. They need to be prepare and fil as part of the formation process.

Share Capital 

If the company issues shares, you’ll need to determine the share capital and the number of shares to be issued. This information is typically included in the company’s documents.

Appointment of Directors and Officers 

You’ll need to appoint directors and officers who will be responsible for the day-to-day management and decision-making within the company.

Shareholder Agreement 

For companies with multiple shareholders, it’s common to have a shareholder agreement that outlines the rights, responsibilities, and obligations of each shareholder.

Registration and Filing 

To formally establish the company, you must submit the necessary documents and applications to the appropriate government authority, often known as the Registrar of Companies or a similar agency.

Tax Registration 

You’ll also need to register the company for tax purposes, which may include obtaining a Tax Identification Number (TIN) or Value Added Tax (VAT) registration, depending on the jurisdiction and the nature of the business.

Compliance with Regulations 

Compliance with local, state, and federal laws and regulations is crucial. This includes adhering to labor laws, environmental regulations, and industry-specific requirements.

Ongoing Reporting 

After itr filing , ongoing compliance and reporting requirements will exist, such as filing annual returns, financial statements, and tax returns.

What are the key steps involved in forming a company?

Forming a company involves several key steps. While the specific requirements and processes may vary by jurisdiction, here are the general steps involved in forming a company

Choose the Type of Company

Decide on the type of company structure you want to establish. Common options include sole proprietorship, partnership, limited liability company (LLC), or corporation.

Select a Business Name

Choose a unique and appropriate name for your company. Ensure that the name is compliant with local laws and regulations. You may need to conduct a name availability search to confirm that your chosen name is not already in use.

Registered Office Address

Designate a registered office address for your company. This is the official address where legal documents and government correspondence will be sent.

Appoint Directors or Partners

Select and appoint the initial directors or partners of the company. Their roles and responsibilities will depend on the type of company structure.

Draft Memorandum of Association (MOA)

Prepare a Memorandum of Association (MOA), which outlines the company’s objectives, authorized share capital, and key rules and regulations. This document may be required by some jurisdictions.

Draft Articles of Association (AOA)

Create Articles of Association (AOA) that specify the internal rules and regulations governing the company’s operation, including details about share distribution and management.

Share Capital and Ownership

Determine the authorized share capital and allocate shares to the initial shareholders or partners.

Obtain Digital Signatures

If required by your jurisdiction, obtain digital signatures for the directors or partners, as these may be necessary for electronic filings and correspondence with government authorities.

Apply for Director Identification Number (DIN)

If your jurisdiction requires it, apply for a Director Identification Number for the company’s directors. This is a unique identifier.

Apply for Permanent Account Number (PAN)

Obtain a Permanent Account Number (PAN) for the company. This is essential for tax purposes.

File Incorporation Documents

Prepare and file the necessary incorporation documents with the appropriate government authority. This typically includes the MOA, AOA, and other required forms.

Pay Registration Fees

Pay the required registration fees and stamp duty as specified by your jurisdiction.

Verification and Approval

Wait for the government authority to verify and approve your application for ITR filing . This process can take several weeks.

Receive Certificate of Incorporation

Once your application is approved, you will receive a Certificate of Incorporation. This document officially confirms the formation of your company.

Open Bank Account

Open a business bank account for your company to manage its finances and transactions.

Comply with Ongoing Requirements

After formation, ensure you comply with ongoing requirements, such as annual filings, tax returns, and other regulatory obligations.


ITR filing  involves a series of essential steps that vary depending on the type of company and the jurisdiction in which you plan to operate. These steps include selecting a business name, appointing directors or partners, preparing legal documents like the Memorandum of Association (MOA) and Articles of Association (AOA), and meeting specific regulatory requirements. 


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